GILFORD — Selectmen tacitly approved an agreement with the Bank of New Hampshire Pavilion at Meadowbrook in which the outdoor music venue will contribute 40 percent of the construction costs of the access road on Kimball Road in 10 separate annual payments of $3,900.
At the time of Meadowbrook's most recent expansion — approved by the Planning Board in 2012 for the 2013 season — there was a condition that there be a second egress and that the venue would contribute to its cost.
"It (the Planning Board approval) said we were to share but it wasn't really defined then," said Chief Operating Officer Mike Seymour who attended Wednesday's meeting.
Seymour went on to explain that it would be "challenging" for Meadowbrook to pay the entire $39,000 in one year but if it was done over 10 years it "would be more palatable."
Selectman Chan Eddy was on the Planning Board at the time and said Meadowbrook representatives said they were "perfectly willing" to contribute.
Seymour said some of the people in the Meadowbrook organization thought that they would be expected to contribute to the upkeep of the road after it was built.
However, Seymour said the second egress has worked very well and has considerably eased the congestion during concerts.
Both Dunn and Seymour described the 10-year arrangement as a "satisfactory resolution".
Selectmen did not officially accept the arrangement on Wednesday because Dunn advised them they should have a written contract before the vote. Dunn said he expects to have the contract ready for the next meeting.
In other business, Selectman Chan Eddy suggested to the board that the town offer its assistance to the City of Laconia as it prepares to host the New Hampshire Pumpkin Festival in October.
Eddy asked Police Lt. Jim Leach to contact the Laconia Police to see if there was any detail assignments Gilford could help with and asked Dunn to reach out to organizers to see if the town could assist with parking.
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