GILFORD — Selectmen have accepted a bid of $344,000 from a local construction company for the renovation of Town Hall scheduled to begin in September.
The board made its decision at the August 14 meeting, two weeks after learning that all three bids for the Town Hall renovation came in substantially higher than the $350,000 approved by warrant at the March annual town meeting ballot vote.
The lowest bid of $385,000 was submitted by PRB Construction and in late July, selectmen asked Town Administrator Scott Dunn to work with them to get a price that was at or below the amount approved by voters.
"We are pleased to be able to award this contract to a local company that will be buying its material from local vendors," Dunn said.
Dunn said the biggest thing that had to be eliminated from PRB's original bid is the sidewalks around the building. The other major change is the new steel roof will be installed on top of the existing roof rather than removing the shingles.
Dunn said the structure can handle the weight of two roofs.
The sidewalks will be included in a future Phase 2 project that would be scheduled for some time in 2016 or 2017 but only after the town completes its newest 10-year Capital Improvement Plan.
He said there is about $362,000 in the capital reserve fund set aside for the Town Hall repairs.
The biggest unknown, said Dunn, is the condition of the wood behind the siding.
"The roof has been leaking for 20 years," Dunn said.
He said the project budget has set aside $4.25 for 90 sheets of plywood that would need remediation if they are rotten. He said the contractor won't know if there is any rot until the siding is removed.
The scheduled start date is September 9 and the projected completion date is December 20.